The Bara Gali Campus

 

Reservation Procedure:

This procedure is applicable in the following three areas:

  1. Seminars/ Conference/ Workshop/ Symposium
  2. Family Accommodation
  3. Summer School and Study/Excursion  Tours

 

  1. Seminars/Conferences/Workshops/Symposium
  • Before the start of the season, preferably in January, the Camp Coordinator Office circulates a requisition notification to all Heads of Departments/ Institutes/ Centers/ Constituent Colleges/ Schools of the University of Peshawar and outside organizations as well.
  • Every department/ organization is entitled to reserve a time-slot for their event; however, preference is given to the events organized by University of Peshawar.  
  • Every organization is required to submit its requisition on prescribed form downloadable from (www.uop.edu.pk/baragali) alongwith an Advance / Security Deposit of Rs.60,000/- within due period of time.
  • The requisitions of organization within and outside the university after due dates are also entertained subject to the availability of desired time-slot.
  • The Camp Coordinator Office accord formal approval on Note sheet for all the seminars/ conferences/ workshops/ symposium from the Vice Chancellor.

 

  1. Family Accommodation:
  • Families of the employees of the University of Peshawar are also provided accommodation for a short span of 05 days (at the maximum) during summer vacations.
  • An employee’s family means parents, spouse and children. Other relatives and friends are treated as  ‘outsiders’.
  • Both existing as well as retired employees of the university are entitled for reservation of a time-slot.
  • If a space has not been occupied by any UoP employee, it is then offered to outsiders provided a UoP employee acts as his/her Guarantor.
  • Before the start of the season, preferably in March, the Camp Coordinator Office circulates a requisition notification within the University for reservation.
  • Interested university employees  submit their requisitions on prescribed form (downloadable from www.uop.edu.pk/baragali) for a particular time-slot, along with a copy of his/her CNIC, service certificate and advance payment/ security deposit of PKR.5000/-.
  • The Camp Coordinator Office prepares a merit list of all time-slots with respect to bank receipt number. However, preference is given to university employees. The merit list is displayed on official website of the university.
  • The concerned house allotment committee of Bara Gali is authorized for allotment of a particular accommodation. 
  • The Camp Coordinator  Office also displays allotment list on the Notice Board. 
  • A confirmation letter regarding a particular accommodation is issued to the concerned employee/ outsider before 04-07 days of his/ her desired arrival date via email/whatsapp or as convenient.
  • The concerned employee/outsider produces the same letter before the Camp Coordinator/ In charge at arrival.
  • The Camp Incharge record details of concerned allottee at Guests’ attendance register and allot the accommodation.
  • In case of subletting/ fake reservation, the Camp Coordinator is authorized to cancel the allotment or allot the accommodation on triple charges as a penalty.
  • After stay, the concerned employee/ outsider allottee is required to clear / deposit the total/net payment with the Accounts / Dealing Assistant Baragali in cash mode/ cheque while an official receipt voucher is issued.
  • Those who fail to apply in due period of time, are placed on waiting list.
  • Telephonic request or requisitions at arrival for reservation/ allotment will not be entertained.

 

  1. Summer Schools and Study/Excursion Tours:
  • Summer Schools are usually allowed before June 15 or after August 31st.
  • Study tours are usually allowed before 15th June, or after 15th Septemeber.
  • The organizers of the study tours are required to seek prior permission from the Vice Chancellor.
  • Reservation Form is available at www.uop.edu.pk/baragali/downloads